Dental Practice Bookkeeping
Your practice records, kept in good order — every month
Bookkeeping that's built around how a dental practice actually earns and spends, so the figures always reflect what's really happening.
What this delivers
Dependable records you can actually rely on
When your bookkeeping is kept properly, you spend less time wondering about the numbers and more time focused on the work that matters. That's what this service is designed to give you — a consistent, clear picture of your practice finances throughout the year, not just when things get urgent.
Records that stay current
Your books are updated regularly — not left to pile up at quarter-end. You can check the figures whenever you need them.
Categorized as a dental practice
Lab costs, equipment, NHS payments, private income — each item goes where it belongs, without you needing to explain it.
Time returned to you
Bookkeeping that no longer sits on your list. Handed over once, handled reliably from that point forward.
The situation many practices face
When the records fall behind, decisions become harder
For most dentists, bookkeeping isn't the problem they set out to solve. It accumulates quietly in the background — invoices in a folder, bank statements unreconciled, VAT periods that arrive before the records are ready. It's not anyone's fault. It's just that dental practice finances are genuinely involved.
The income side alone — mixing NHS contract payments, private fees, hygienist income, and occasional referral revenue — doesn't fit neatly into standard accounting software. Add in lab bills, materials, equipment finance, and associate payments, and the categories multiply quickly.
And when the records aren't where they should be, it shows up in small ways: uncertainty before a purchase decision, conversations with the bank that feel rushed, a year-end review that uncovers things you wish you'd known sooner.
Signs your records may need attention
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You're not entirely sure how the practice performed last quarter
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Your accountant receives a collection of documents rather than organized records
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Income from different sources isn't categorized separately — it all sits in one line
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Equipment purchases and lab invoices end up in the same expense category
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You're spending time on paperwork that you'd rather spend on patients
How we approach it
Bookkeeping that understands how a dental practice works
We don't adapt a generic bookkeeping service and apply it to dental. We've built our process around the income patterns and cost types that dental practices actually carry, so records are accurate from the start rather than corrected later.
Income separated properly
NHS contract payments, private treatment income, hygienist fees, and referral income are each recorded in their own category. When you look at your income, you can see exactly where it's coming from.
Costs categorized by type
Lab bills, dental materials, equipment finance, and staff costs all go into distinct categories. You can see what the practice is spending and on what — clearly, without digging.
Reconciled and consistent
Bank reconciliation done regularly means nothing drifts. Every transaction accounted for, every period closed properly — no accumulation of unresolved items.
Ready for your accountant
When your accountant needs the records, they receive organized data — not a folder of invoices. Year-end becomes a conversation rather than a catch-up exercise.
Working together
What the day-to-day actually looks like
Once we've set things up — which is straightforward and usually takes one short handover — the ongoing process requires very little from you. You send through bank statements and receipts on a schedule that works for your practice. We handle the rest.
You'll receive a summary each month that shows the practice's position clearly: income by category, costs by type, and anything that needs your attention flagged in plain language. No spreadsheet to interpret, no jargon to decode.
If a question comes up — a cost you're unsure how to classify, a change to your associate arrangement, a new piece of equipment — you ask, and we respond. No ticket systems, no waiting for a scheduled call. Just a prompt, clear answer.
Handover, once
A brief conversation to understand your practice setup, followed by a simple process for sharing records going forward.
Monthly bookkeeping
Records kept current every month. Bank reconciliation, income categorization, expense recording — handled without you needing to chase it.
Monthly summary to you
A clear overview of the month — income, costs, and the practice's current position — sent to you in a format that's easy to read.
Available when questions arise
Bookkeeping questions, classification queries, or anything that comes up — responded to promptly and in plain terms.
The investment
$300 per month
A fixed monthly amount — no variable charges, no extra fees when things get busy. You know exactly what to budget, and the service doesn't change based on how many transactions come through.
What's included each month
Full monthly bookkeeping for your practice
Income categorized by type (NHS, private, hygiene, referral)
Expenses recorded with dental-specific categories
Bank reconciliation each period
Monthly practice summary report
Available for bookkeeping queries throughout the month
Organized records ready for your accountant at year-end
VAT preparation support where applicable
Invoiced monthly. Cancel with one month's notice — no long-term contracts.
How it works in practice
A steady process that builds over time
Good bookkeeping isn't something you notice when it's working well — that's the point. What you do notice is that decisions feel easier, conversations with your accountant are shorter, and year-end doesn't arrive as a scramble. That outcome builds gradually, month by month, as the records accumulate in good order.
Month 1
Setup and first close
We understand your practice, set up the categorization structure, and close the first month cleanly.
Months 2–3
Rhythm established
The process settles into a regular pattern. Records arrive, are processed, and the monthly summary goes out on schedule.
Ongoing
Consistent and clear
Your records are always current. You can check in on the practice's position at any point, with confidence in what you see.
Our commitment
We take the work seriously, and we're here if something isn't right
We do careful work. If something isn't sitting right with how your records have been handled — a category that doesn't look correct, a period that needs revisiting — we address it promptly and without debate. That's part of the service, not an extra.
Corrections handled promptly
If a transaction has been miscategorized or a period needs to be revisited, we fix it. No back-and-forth about whether it's in scope.
No-obligation initial conversation
Before anything begins, we talk through your practice and make sure this is the right fit. There's no pressure to proceed, and no charge for the conversation.
Flexible to leave
One month's notice if you decide to move on. Your records are yours and are handed over in full.
Discreet handling
Your practice's financial information is handled with the same discretion you'd expect in any professional relationship.
Getting started
The path forward is straightforward
01
You get in touch
Send us a message below. Tell us a little about your practice if you'd like, or simply ask to arrange a call.
02
We talk it through
A short conversation about your practice setup — how you earn, what costs you carry, and how your records are currently kept.
03
We begin when you're ready
Once you're comfortable, we set up and take the bookkeeping over from there. You'll hear from us monthly with updates.
We respond within one working day. There's no obligation to proceed after the initial conversation.
Ready to have tidy practice records?
If your bookkeeping has been sitting on the list, or you'd simply like someone who understands dental practice finances to take it over — this is a good place to start. Drop us a message and we'll get back to you shortly.
Get in touch about bookkeepingOther services from Molaris
Each built around the particular needs of a dental practice.
Associate & Profit-Share Reporting
Clear reporting on associate arrangements and profit shares, presented so colleagues can discuss them calmly and fairly.
Year-End Accounts & Review
Preparation of year-end accounts with a calm review and a plain conversation about the year ahead.